20 Best Task Management Software Tools to Elevate Your Workflows [2024 Edition]

Is your personal or team workload spiraling out of control? We’ve all been there! What’s worse is the anxiety-inducing feeling of dread that follows when you have a bunch of unattended tasks, gradually leading to a lack of motivation. In fact, recent research reveals that 41% of workers find heavy workloads to be the main cause of workplace stress. 😖

However, more often than not, it’s not the amount of work that makes you or your employees feel overwhelmed—it’s poor task management. For instance, setting unreasonable deadlines or delegating tasks without considering team availability may lead people to burnout faster than you can blink. 

Luckily, using the right task management software can help you prevent this chaos! We’re here to introduce you to the 20 best task management software that can assist you in assigning tasks and optimizing priorities effectively in 2024. Learn about their key features, limitations, and pricing before you pick your ideal task manager tool. 🌻

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What Should You Look for in a Task Management Tool?

Task management software helps identify, monitor, and manage tasks efficiently. It goes beyond a simple to-do list and offers features to let you collaborate on elaborate workflows for effective goal completion.

Naturally, the best task management software allows you to set deadlines, prioritize tasks, track progress, and adjust schedules with ease. Other useful functionalities include:

1. Flexibility: A good task management software has a user-friendly interface and runs smoothly on all major operating systems across devices, allowing you more control over your work
2. Time tracking: Choose a task management solution that lets you improve your time management through seamless time tracking
3. Task automation: The best task management software lets you automate recurring admin tasks, leaving everyone more time to focus on cognitively demanding, high-level assignments
4. Communication support: If you’re running a team, look for a tool that supports productive task-related discussions, file sharing, and instant announcements
5. Reporting and analytics: Quality task management software provides reporting features to record and analyze information (like clock-in/clock-out data, absence, and overtime hours) for productivity analysis, invoicing, and payroll management
6. Integration with other tools: Pick a task management system that integrates with other software you use, like messaging apps, project management software, and writing assistants

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20 Best Task Management Software for Balanced Task Planning and Execution

There are tons of task management apps available on the market, but they’re not all cut from the same cloth—for instance, some are versatile tools, while others focus on specific functions like task dependencies.

We’ve chosen the 20 best task management software to help you find the perfect app for your business needs. These are expert-vetted options, cherry-picked after considering criteria like feature set and affordability.

Let’s dive in! 🧐

1. ClickUp—best overall project & task management software

Manage Tasks in ClickUp

Why end with a bang when we can start with one? 💥

Introducing ClickUp—the best task management solution for individuals, professionals, and teams. It’s not just us; even G2 considers it to be the best-rated task management and team task management software, ranking it #1 in 15+ competitive categories in 2024!

What makes ClickUp click is its AI-enabled, end-to-end support for managing tasks and priorities, monitoring progress, and staying productive.

Leverage ClickUp Tasks for task planning, scheduling, and tracking within a centralized hub. Easily categorize team tasks by type, set Custom Task Status from To Do to Done, and use Custom Fields to set deadlines, add assignees, and track details. For each task assignment, you can: 

• Add links and comments to centralize contextual knowledge and discussions
• Specify task dependencies, subtasks, and checklists
• Use @mentions and action items to delegate tasks and share updates

ClickUp’s Calendar View comes with drag-and-drop capabilities for granular task planning. You can also ClickUp’s Recurring Tasks to schedule routine stuff, like meetings and sprint retrospectives, and visualize or adjust your day-to-day on the Calendar.

Stay on top of task lists with ClickUp Reminders that you can create from any task comments or notifications and manage seamlessly from any device.

Prefer a visual task manager? ClickUp’s got you! This adaptable task management software offers 15+ Views for managing tasks on Kanban boards, sorting tasks in the List view, or visualizing timelines with colorful Gantt charts. 🌈

And, if you’re dealing with an overwhelming workload, identify what to prioritize and deprioritize using ClickUp Task Priorities and its color-coded tags. You can also lighten the workload for your employees with ClickUp Automatons, which lets you automate time-consuming tasks like checking emails or organizing documents.

Embrace stress-free productivity with ClickUp Brain and pre-made templates

Beyond tracking and prioritizing tasks, ClickUp also lends a hand with Project Management. For instance, you can employ ClickUp Brain, the platform’s AI assistant, to automate project summaries, task planning, and task standups and updates.

Try ClickUp Brain

ClickUp Brain is a neural network connecting your tasks, documents, and discussions on the platform—it helps you extract and summarize information and action items through simple prompts and questions.

Take your productivity to new heights with numerous customizable ClickUp templates to help you standardize task assignments immediately! The ClickUp Task Management Template is a great starting point. With this template, you can organize your tasks into Lists like Action Items, Ideas, and Backlog for easier navigation and open separate views to track assignments by department or priority label. 🚩

Download This Template

ClickUp best features

• 1,000+ templates to kickstart skillful task management
• Supports time tracking and time blocking
• ClickUp Dashboards for real-time task tracking and productivity metrics
• ClickUp Goals to set measurable task KPIs
• Task Checklist feature for easy to-do list creation
• Multiple project views like List, Table, and Timeline
• Custom task statuses to complement your workflow
• A Bulk Action Toolbar to edit multiple tasks at once
• Automates recurring, error-prone tasks
• Built-in task prioritization levels 
• Universal Search and Tags to access tasks quickly
• Supports task generation directly from ClickUp Docs and Whiteboards
• Integrates with 1,000+ apps like Slack, Gmail, Zoom, Outlook, and HubSpot
• Dedicated mobile app for iOS and Android
• Compatible with Mac, Windows, and Linux
• Built-in chat and file-sharing options for task collaboration
• Easy-to-use, no-code interface

ClickUp limitations

• It takes time to explore all its task management features
• A dedicated subtask reporting feature would be a great add-on

ClickUp pricing

• Free Forever
• Unlimited: $7/month per user
• Business: $12/month per user
• Enterprise: Contact for pricing
• ClickUp AI: Add to any paid plan for $5 per member per month

*All listed prices refer to the yearly billing model

ClickUp ratings and reviews

• G2: 4.7/5 (9,000+ reviews)
• Capterra: 4.7/5 (4,000+ reviews)

2. Asana—best for remote teams

Asana is an online task management software that lets you document all assignments in one location. Like ClickUp, Asana makes creating tasks a breeze. Add task descriptions in the form of bulleted lists, embed files to add context, set due dates, and add assignees in a few clicks. You can also create subtasks, identify blockers, and quickly streamline approvals on task changes.

This quality task management software features a My Tasks list, which helps you prioritize work by auto-promoting tasks based on due dates.

What makes Asana stand out among its alternatives is the Workflow Builder feature, which allows you to create workflows without coding, helping you automate routine tasks and expedite projects. You can even track the same task across departments to avoid work duplication.⚡

Asana is a collaborative task management tool—it lets you communicate with your team directly within the app, encouraging cross-functional collaboration. For added transparency, add relevant collaborators to your team’s tasks to keep them updated on progress.

Asana best features

• Templates for task management
• Remote-friendly collaboration tools
• Zero-code workflow builder
• Search and filtering options for simpler navigation
• Integrates with apps like Slack and Dropbox
• Mobile app for Android and iOS

Asana limitations

• May be challenging to implement for large teams
• Storage and collaboration features could use improvement

Asana pricing

• Personal: Free forever
• Starter: $10.99/month per user
• Advanced: $24.99/month per user

*All listed prices refer to the yearly billing model

Asana ratings and reviews

• G2: 4.3/5 (9,000+ reviews)
• Capterra: 4.5/5 (12,000+ reviews)

3. Jira—best for experienced professionals

While not as beginner-friendly as most alternatives due to its complex features, Jira is a popular task management software option among seasoned professionals in industries like IT, finance, marketing, and HR. It was first launched by Atlassian as an issue-tracking tool for software developers but has branched out to become a useful tool for project managers and task managers alike.

Jira is a handy tool for agile project management, allowing teams to break a complex project into manageable sprints. Its multiple views, like boards and timelines, help track sprint tasks and identify roadblocks to ensure continuous improvement.

Jira also supports team collaboration by allowing members to brainstorm and exchange task information across departments through shared workflows.

Jira, like ClickUp, lets you update task statuses in real time, while its automaton feature helps you run manual actions in the background. Plus, project managers can automate work using its numerous task management templates. 😀

Jira best features

• Workflow automation support
• Multiple task views for agile teams
• Templates for niches like human resources, marketing, and IT
• Integrates with Atlassian Work Management and other popular apps
• Task management apps for Android and iOS

Jira limitations

• The system can be slow at times
• The user interface and dashboard design could be improved

Jira pricing

• Free: Up to 10 users
• Standard: $8.15/month per user
• Premium: $16/month per user
• Enterprise: Contact sales for pricing

Jira ratings and reviews

• G2: 4.3/5 (5,000+ reviews)
• Capterra: 4.5/5 (13,000+ reviews)

Check out these Jira alternatives!

4. Monday.com—best for marketing and PMO teams

Using Monday.com to manage tasks can make Mondays less dreadful! This simple task management software provides all key features, from multiple task views to task templates, that you’d find in most Monday alternatives.

Still, Monday.com stands out with its smooth interface. Its Work Management feature lets you create no-code workflows. Even project managers enjoy an intuitive layout that allows them to make informed decisions by accessing quick overviews of task progress on a dashboard. 📈

Monday.com allows you to organize workspaces into projects with individual tasks and subtasks, complete with color-coding options to help you track task priorities and statuses easily.

The software offers specific task management features for marketing and PMO teams. For example, marketing teams can benefit from key features like brand asset management, robust Gantt charts, and campaign tracking. Meanwhile, PMO teams rely on features for monitoring OKRs, identifying dependencies, and tracking time for future task planning.

Overall, it’s a well-rounded task management tool—quite similar to ClickUp and Plaky in terms of design and feature set.

Monday.com best features

• Includes 200+ automation options
• Color-coded task statuses and priority levels
• User-friendly 
• No-code workflows setup
• Offers a mobile app for iOS and Android
• Integrates with over 200 apps

Monday.com limitations

• The initial setup tends to be overwhelming
• Some users struggle with custom reminders and experience delays in notifications

Monday.com pricing

• Free: Up to two users
• Basic: $9/month per user
• Standard: $12/month per user
• Pro: $19/month per user
• Enterprise: Contact sales for pricing

*All listed prices refer to the yearly billing model

Monday.com ratings and reviews

• G2: 4.7/5 (10,000+ reviews)
• Capterra: 4.6/5 (4,000+ reviews)

5. Trello—best for small teams

If you’re a fan of Kanban boards, you’ll have a blast using Trello. This task management software is all about moving tasks like sticky notes on a drag-and-drop Kanban board for easier status tracking.

Individuals can use it to create personalized task lists, while team members can rely on advanced checklists to add context to tasks by adding due dates and assignees. 

This software supports task prioritization through labels like high, medium, or low priority—filter the labels to access a specific batch of tasks. It also has a no-code automation tool called Butler, which lets you create rules, buttons, and commands to automate select recurring tasks.

Trello lets you view your tasks on calendars, timelines, and neatly organized tables, which is often more than enough to manage workloads in a smaller team. However, if you’re running a larger team that may prefer more flexibility and a wider variety of project views, Trello alternatives with enterprise features may be a better option.

Trello best features

• Butler—a no-code automation tool
• Kanban-based task tracking software
• Includes checklists, calendars, and timelines
• Color coding helps prioritize tasks
• Android and iOS mobile apps

Trello limitations

• Gets costly as users increase in number
• May not support complex project management

Trello pricing

• Free
• Standard: $5/month per user
• Premium: $10/month per user
• Enterprise: $17.5/month per user

*All listed prices refer to the yearly billing model

Trello ratings and reviews

• G2: 4.4/5 (13,000+ reviews)
• Capterra: 4.6/5 (23,000+ reviews)

6. Hive—best task management software for team collaboration

Hive is an all-encompassing project management software that provides any hybrid team with a task management platform to:

• Assign, track, and execute tasks together, regardless of location
• Monitor upcoming tasks across departments
• Collaborate async or live with Hive Notes and Text and Voice Chat

This software lets you observe your tasks from multiple angles. For example, use the Portfolio view to get a detailed overview of tasks across projects or the Label view to categorize subtasks. Focus better by activating the My Actions view to display your task assignments in a concentrated way. 

Rely on key features like task status to easily track progress, templates to customize project layouts, and notifications to never miss a beat.

Plus, Hive offers Workflows App—a no-code task automation tool to help you cut down on manual labor and design personalized automated workflows. 

Like ClickUp, Hive supports project collaboration by letting teammates communicate across projects by leaving comments on action cards or tagging team members.

Hive best features

• Collaborative task management tool
• Supports individual, group, or project discussions
• AI assistant (HiveMind) and templates to support standard tasks
• My Actions view tracks all the tasks assigned to you 
• Includes a no-code task automation tool
• Integrates with Dropbox and Google Drive

Hive limitations

• The mobile app has limited functionality
• UX may get compromised with many collaborators

Hive pricing

• Free
• Starter: $5/month per user
• Teams: $12/month per user
• Enterprise: Contact sales for pricing

*All listed prices refer to the yearly billing model

Hive ratings and reviews

• G2: 4.6/5 (500+ reviews)
• Capterra: 4.5/5 (100+ reviews)

Check out these Hive alternatives!

7. MeisterTask—best for Kanban task management

Most alternatives to MeisterTask include Kanban boards as one of their key features. However, MeisterTask excels as Kanban-based task management software because of how user-friendly and intuitive it is. 😻

It provides customizable Kanban-style boards that let you organize and monitor task cards to mark if they’re In Progress, Done, or on the To Do list. These boards keep your work centralized and let you communicate effectively through task comments.

You can mention teammates in the comments, add them as project watchers, and assign them tasks directly from the board. Activate real-time notifications to keep everyone in the loop about the latest project updates.

Besides collaborative boards, the software offers personal pinboards called Agendas, where you can organize all the tasks assigned to you, as well as access additional details like due dates and important files faster.

MeisterTask best features

• Easy-to-use Kanban boards for organizing tasks
• Can serve as a personal task management software
• Task-related collaboration through comments
• Dashboards to track upcoming tasks, time-tracking data, and notifications
• Lets you automate recurring tasks
• iOS and Android mobile apps

MeisterTask limitations

• The software could benefit from adding a workflow calendar to its features
• Notifications may be delayed on mobile devices

MeisterTask pricing

• Basic: Free
• Pro: $6.50/month per user
• Business: $12/month per user
• Enterprise: Contact sales for pricing

*All listed prices refer to the yearly billing model

MeisterTask ratings and reviews

• G2: 4.6/5 (100+ reviews)
• Capterra: 4.7/5 (1,000+ reviews)

8. nTask—best task management software for scheduling

nTask serves as a central hub for tracking and scheduling tasks. Use it’s task scheduling software to assign project tasks or entire task lists to your teammates and set real-time notifications to ensure no action remains overlooked.

Its robust time-tracking capabilities can help you monitor time spent on tasks and estimate the amount of time you’ll need for future tasks and projects. 

nTask is a visual task management tool—it lets you plan and prioritize tasks, manage interconnected delivery timelines, and visualize projects with color-coded Gantt charts. Plan your projects easily by creating tasks and adding descriptions and assignees.

Schedule tasks by setting planned and actual due dates and creating task dependencies and milestones to ensure timely completion. Then, set priorities and track their progress using custom statuses.

nTask best features

• Offers multiple project views (board, grid, list, and calendar)
• Comprehensive task tracking
• Visual task management and task scheduling through Gantt charts
• Recurring tasks feature with daily, weekly, or monthly repeats
• Integrates with 1,000+ tools like Apple Calendar, Zoom, and Microsoft Teams
• Android and iOS support

nTask limitations

• Attaching documents and photos may be challenging
• User interface could be more intuitive

nTask pricing

• Premium: $3/month per user
• Business: $8/month per user
• Enterprise: Contact sales for pricing

*All listed prices refer to the yearly billing model

nTask ratings and reviews

• G2: 4.4/5 (10+ reviews)
• Capterra: 4.2/5 (100+ reviews)

9. ZenHub—best for software teams

ZenHub is a project management solution that primarily caters to software development teams. It provides a native GitHub integration via a browser extension for Google Chrome or Mozilla Firefox. This helps reduce context switching by keeping project tasks connected with GitHub code. 

Plus, ZenHub offers automatic task updates as users complete issues in GitHub, streamlining task completion by eliminating manual status check-ins from your team’s to-do list. There are also automated hand-offs to update all connected workspaces.

This online task management and software development tool brings tasks together on intuitive, drag-and-drop Kanban boards, allowing you to view all current tasks and their status.

Use these boards to prioritize tasks, track projects, and attach pull requests to corresponding issues. Group related issues into Epics or connect various private and public GitHub repos to a single board. 👨‍🏫

Additionally, ZenHub offers sprint planning features, making it a handy tool for agile teams. It lets you set automated sprint cycles, auto-generate new sprints with prioritized and unfinished tasks, and receive periodical reports on progress.

ZenHub best features

• Various key features for agile teams
• Native GitHub integration
• Provides spring planning and tracking
• Boards for easy task management 
• Automate repetitive tasks and hand-offs
• Acts as a visual task management tool with roadmaps and timelines
• Integrates with Figma, Miro, and Loom

ZenHub limitations

• Steep learning curve
• The interface may be challenging to navigate

ZenHub pricing

• Free: 14-day free trial
• For Teams: $8.33/month per user (annual billing)
• For Enterprises: Contact sales for pricing

ZenHub ratings and reviews

• G2: 4.3/5 (30+ reviews)
• Capterra: 4.4/5 (30+ reviews)

10. Zoho Projects—best for complex project management

Zoho Projects is a project management software with features such as issue tracking, team monitoring, project timesheets, and resource utilization charts. It helps you manage projects in industries like marketing, construction, IT, and consulting.

It also offers a comprehensive toolset for task management that assists you in breaking projects down into milestones, task lists, and subtasks for simpler tracking.

This task management platform is all about details—each task can have attributes like assignees, work hours, priorities, and reminders. Use timesheets and timers to record time spent on each task.

Like many Zoho alternatives, this tool simplifies task organization by providing Kanban-style boards with drag-and-drop task cards and flexible statuses. As for planning and tracking, use Gantt charts to identify your team’s tasks, set dependencies, and monitor deadlines to ensure everything is done on time. ⌛

The software lets you schedule tasks on a calendar, which provides an overview of team members’ capacity. That way, you enjoy balanced task planning and avoid the risk of team burnout. 

Zoho Projects best features

• Quick-access Gantt charts
• Supports versatile task management use cases
• Highly customizable workflows
• Easy task scheduling on calendars
• Integrates with various Zoho, Google, and Microsoft apps 
• Task management apps (iOS 9.0+ and Android 4.1+)

Zoho Projects limitations

• Initial setup may be challenging
• Software customization can be time-consuming 

Zoho Projects pricing

• Free: Up to three users
• Premium: $4/month per user
• Enterprise: $9/month per user

*All listed prices refer to the yearly billing model

Zoho Projects ratings and reviews

• G2: 4.3/5 (300+ reviews)
• Capterra: 4.4/5 (400+ reviews)

11. ActiveCollab—best for personalized task management experience

ActiveCollab is all about increasing productivity and meeting deadlines. The tool lets you add due dates, assignees, and detailed task descriptions. Break down complex actions into subtasks, ensuring all assigned tasks get done as planned. You can also:

• Group tasks based on different criteria
• Duplicate repetitive tasks

This online task management software offers three project views to choose from, which is less than what ActiveCollab alternatives typically offer. Still, it includes frequently used views—the Kanban board, Gantt chart, and List view. 📝

ActiveCollab helps you reduce manual labor by automating recurring tasks. And, if you need to ensure actions are completed in a fixed order, just create dependencies between multiple tasks.

ActiveCollab stresses the importance of a personal task manager—it provides a My Work page where you can find and organize your task assignments by project or due date. 

This page also serves as your personal timesheet, offering an overview of all your time records. You can revisit your activity in terms of the comments posted, tasks created or closed, or due dates modified.

ActiveCollab best features

• Excellent personal task management software
• Automation for repetitive tasks
• Dependencies for order-specific actions
• Android and iOS smartphone apps
• Integrates with other task management tools like Asana and Trello

ActiveCollab limitations

• The file-sharing feature of this task management software could be simpler to use
• Adding more customization options could be beneficial 

ActiveCollab pricing

• Plus: $9.5/month 3 users/month
• Pro: $8/month per user/month
• Pro+Get Paid: $11.75/month per user

*All listed prices refer to the yearly billing model

ActiveCollab ratings and reviews

• G2: 4.2/5 (90+ reviews)
• Capterra: 4.5/5 (300+ reviews)

12. Wrike—best for workflow management

Wrike is well-known for its robust task and workflow management features. It allows you to prioritize work on personalized dashboards by pinning important tasks from your to-do list and automatically sorting them by priority and due date.

Like most of Wrike’s competitors, Wrike supports strong teamwork—it lets teams collaborate on real-time project plans, task assignments, and decision-making within the platform.

Wrike’s workflows adapt to your needs, so regardless of your project management methodology, you can visualize your tasks in views like Gantt Chart, Kanban, and Calendar.

Plus, the software includes built-in proofing tools for quick yet detailed task feedback, task automation to save time, and collaboration tools to increase work efficiency.

Additionally, Wrike allows project managers to build customizable reports on task and team performance. They can further optimize workflows by analyzing relevant key performance indicators (KPIs) on dashboards.

Wrike best features

• Comprehensive project dashboards with personalized reports
• Supports feedback-friendly team collaboration
• Multiple project views
• 400+ integrations
• Task automation

Wrike limitations

• Could use more custom display options
• Some users experience task syncing issues

Wrike pricing

• Free
• Team: $9.80/month per user
• Business: $24.80/month per user
• Enterprise and Pinnacle: Contact sales

*All listed prices refer to the yearly billing model

Wrike ratings and reviews

• G2: 4.2/5 (3,000+ reviews)
• Capterra: 4.3/5 (2,000+ reviews)

13. Todoist—best for teams on a budget

While many Todoist alternatives on this list offer additional project management features, Todoist is purely focused on task management. It assists you in creating detailed daily to-do lists to ensure optimal day-to-day organization.

The tool is simple to use—just create tasks and subtasks, determine priorities, add due dates, and set reminders to ensure nothing goes overlooked. 👀

Although it’s primarily a task management app, Todoist can help you manage projects as it includes goal-setting features, labels to categorize tasks, and task descriptions to keep information centralized.

You can use its Upcoming calendar view to see which tasks are due urgently and use a drag-and-drop function to reschedule assignments. If you need to focus on tasks that are currently due, simply go to the Today view.

While Todoist’s simple navigation and low price make it a handy tool for personal task management, it’s also a good to-do list app for teams on a tight budget. Its project management features aren’t too comprehensive, but you can still assign tasks and leverage comments for better teamwork and transparency. 

Todoist best features

• Efficient daily task management
• Multiple task views (including Kanban boards and lists)
• Basic team collaboration support
• Easy navigation
• Integrates with various productivity and time-tracking apps
• Has a to-do list app for Android and iOS

Todoist limitations

• Integrating the software with some apps may be challenging
• It would be beneficial if the app displayed tasks when you’re offline

Todoist pricing

• Beginner: Free
• Pro: $4/month per user
• Business: $6/month per user

*All listed prices refer to the yearly billing model

Todoist ratings and reviews

• G2: 4.4/5 (700+ reviews)
• Capterra: 4.6/5 (2,000+ reviews)

14. ProofHub—best for task tracking

Besides being a task management tool, ProofHub is a task tracking software that lets you easily create task lists and individual tasks, assign them to team members, and closely follow due dates and priorities across task categories. Got complex tasks? Divide them into subtasks for simpler tracking.

Similar to ProofHub alternatives, the software is fully customizable—it lets you build personalized workflows and use custom fields to capture any task-related data you deem important. Custom fields enhance task tracking—because you can customize them to track virtually anything, be it deadlines or output.

Speaking of tracking, ProofHub has a feature for creating task dependencies to help you ensure tasks are completed in a predetermined order. If you want to offer more clarity to assignees, leave comments on tasks or use mentions to guide them.

Additionally, ProofHub offers various reporting options to help you gain insight into your project’s progress. You can enhance resource allocation by analyzing resource utilization reports or tracking project-specific progress with task completion reports.

ProofHub best features

• Multi-faceted task tracking software
• Customizable workflows
• Supports task-related discussions through comments and mentions
• Reports to gauge task progress
• Various project views like Kanbans and tables
• Mobile-friendly

ProofHub limitations

• Notifications can get difficult to manage
• Some users find its customization features complex

ProofHub pricing

• Essential: $45/month 
• Ultimate Control: $150/month (or $89/month for a limited time offer)

*All listed prices refer to the yearly billing model

ProofHub ratings and reviews:

• G2: 4.5/5 (80+ reviews)
• Capterra: 4.6/5 (90+ reviews)

15. SmartTask—best for managing multiple projects

SmartTask includes all key features you’d typically find in a task management tool—it lets you create subtasks, set deadlines, add dependencies, and manage tasks in views like calendar, list, and board.

However, this software especially stands out with its tools for managing multiple projects simultaneously in a cross-functional setup. Its Project Portfolios feature allows you to create multiple boards to track separate goals, aligning your marketing, sales, and design teams. To play it safer, you can even share task lists across teams to prevent orphaned actions. 

SmartTask supports team collaboration by letting you comment on tasks and generate real-time notifications for updates. You can also invite clients, vendors, and external stakeholders to collaborate on any task or project by sending them an invitation.

Plus, it provides reports on both project tasks and sales that you can easily find through its advanced search bar. 🔎

SmartTask best features

• Internal and external team communication
• Set recurring tasks (daily, weekly, or monthly)
• Task and sales reports
• Supports managing tasks across projects
• Time tracking for individual tasks
• Task management tools for iOS and Android

SmartTask limitations

• The UI and UX could use some improvement
• Adding more integrations would be useful

SmartTask pricing

• Free Forever
• Premium: $7.99/month per user
• Business: $10.99/month per user
• Enterprise: Contact sales for pricing

*All listed prices refer to the yearly billing model

SmartTask ratings and reviews

• G2: 4.5/5 (60+ reviews)
• Capterra: 4.6/5 (30+ reviews)

16. HubSpot (HubSpot Task Management)—best for CRM tasks

HubSpot Task Management is far from a traditional task manager—it’s a suite designed to help marketers streamline Customer Relationship Management (CRM) processes. Effective CRM depends on properly storing, tracking, and managing lead- and customer-based activities. HubSpot helps you streamline these scattered tasks to boost revenue.

The software reduces the need to switch between multiple tabs when talking to prospects by providing dashboards that centralize all your work. Use them to track your to-do list items, view prospect details, and stay on top of meetings. 

Need to create new tasks? Do that directly from your workflows, email inbox, or to-do list. If you need insights from past task performances, like deals made and activities completed, leverage HubSpot’s reporting tools.

This platform simplifies communication with email templates (for sending messages in bulk) and real-time team chat. 

While sales and marketing teams may enjoy HubSpot’s task management style, some of HubSpot’s alternatives could be a better choice for companies in IT or finance.

HubSpot best features

• A wide array of CRM functionalities
• Live team chats
• Dashboards to centralize prospect-related work
• Integrates with apps like WordPress, Gmail, and Zapier
• iOS and Android mobile app for HubSpot CRM

HubSpot limitations

• Limited option to prioritize tasks
• Workflow automation is limited on the free plan

HubSpot pricing

For individuals and small teams:

• Free
• Starter: $15/month
• Professional: $800/month

HubSpot (CRM) ratings and reviews

• G2: 4.4/5 (11,000+ reviews)
• Capterra: 4.5/5 (4,000+ reviews)

17. Paymo—best for client tasks and bookings

Paymo is a simple task management software designed for professionals who want to manage client work and resources within one platform. It lets you automatically set up ghost bookings based on the task details you’ve entered in the past and receive a visual overview of all bookings for the entire team on a single screen. 🖥️

Paymo also simplifies managing resources by allowing multiple managers to work on schedule to avoid overbooking or underbooking. You can:

1. Book time for time-sensitive tasks by the hour
2. Accommodate unscheduled tasks with a simple drag-and-drop function
3. Visualize your team’s availability on timelines
4. Send booking notifications only to relevant team members

The platform lets employees view their tasks in a single view, while task managers monitor both their personal tasks and team’s work in separate views. Like with most Paymo alternatives, you get project views like Gantt charts, Tables, and Calendars to visualize tasks.

It also encourages team collaboration, offering a detailed Task View to chat in real-time about the latest task updates. Finally, Paymo provides task priority levels like critical, high, normal, or low across teams.

Paymo best features

• Timelines to assess employee availability
• Allows booking time for client tasks by the hour
• Real-time chat
• Project views like Gantt chart and Kanban board
• Integrates with apps like Slack, Google Calendar, and JotForm
• Mobile app support for iOS and Android

Paymo limitations

• The mobile app may be tricky to navigate
• Takes time to train employees to use the platform

Paymo pricing

• Free
• Starter: $5.9/month per user
• Small Office: $10.9/month per user
• Business: $16.9/month per user

*All listed prices refer to the yearly billing model

Paymo ratings and reviews

• G2: 4.6/5 (500+ reviews)
• Capterra: 4.8/5 (400+ reviews)

18. TimeCamp—best for time tracking and billing tasks

While most TimeCamp alternatives on this list include typical task and project management features, TimeCamp shifts its focus to time tracking instead.

With its robust time-tracking capabilities, you can track your team’s working hours, standardize times for specific jobs, plan task assignments, and monitor each team member’s productivity.

TimeCamp also provides features for measuring the profitability of your projects and tracking billable hours, streamlining invoicing and resource management. Basically, the tasks you had to do manually, like creating invoices and approving timesheets, can be automated with TimeCamp.

Although this software highlights time tracking, it’s still a task management tool. Its TimeCamp Planner product helps you organize tasks and monitor their progress on Kanban-style boards. 

If you’re dealing with repeatable tasks, automate them by specifying information like due dates, assignees, and progress statuses. Plus, you can switch from team task overview to your own using the My Tasks feature, which displays your assigned tasks on a list, calendar, or timeline view.

Note that TimeCamp’s time tracking and task management features are available on separate pricing plans.

TimeCamp best features

• Comprehensive time-tracking tools
• Kanban board for easy task tracking
• Personal task lists
• Can automate repeatable tasks
• Includes apps for Android and iOS
• TimeCamp (not the TimeCamp Planner) integrates with tools like ClickUp, Google Calendar, and Slack

TimeCamp limitations

• The user interface and server load time could be better
• The tool may be buggy at times

TimeCamp pricing (for TimeCamp Planner)

• Free
• Pro: $2.99/month per user

TimeCamp ratings and reviews

• G2: 4.7/5 (100+ reviews)
• Capterra: 4.7/5 (500+ reviews)

19. Any.do—best for creating to-do lists

Any.do specializes in providing easy-to-use to-do lists to help you achieve personal or professional goals efficiently. You can organize your to-dos in separate lists and projects, all color-coded to set clear priorities and determine task categories. Enhance your task lists with:

• Subtasks and attachments for added task awareness
• Deadlines and reminders

Sharing responsibilities is also simple—just share a task list with your teammates or family to collaborate on task completion. For example, you can assign different items on a grocery list to family members and track the list to ensure they complete the task successfully. If there’s an urgent matter you wish to discuss, use the chat function to communicate in real time.  

For companies looking for a task management tool with project management capabilities, Any.do is a solid choice as it also offers features like customizable workflows, pre-made templates, and powerful integrations with other work tools.

If you want more comprehensive workflow features, though, explore some more advanced Any.do alternatives.

Any.do best features

• Provides simple to-do lists
• Great as a daily task manager
• Lets you share lists with teams, family, and friends
• Reminders for timely task completion
• Has apps for iOS and Android
• Integrates with other task management tools like ClickUp and Asana

Any.do limitations

• Some users desire more integrations (like with Microsoft Calendar)
• Limited advanced features for this price range

Any.do pricing

• Free
• Premium: $5/month per user
• Family: $8/month per four users
• Teams: $5/month per user

*All listed prices refer to approx values billed annually

Any.do ratings and reviews

• G2: 4.2/5 (100+ reviews)
• Capterra: 4.4/5 (100+ reviews)

20. Smartsheet—best for spreadsheet-style task management

Smartsheet is a spreadsheet-like task management tool. It’s great for those who are comfortable tracking tasks in Excel but are open to switching to a tool with less complicated calculation work.

Like ClickUp, Smartsheet offers comprehensive project and task management tools for handling different workflows. For example, it lets you schedule tasks, create subtasks, allocate resources, and track assignments efficiently from one platform. ✅

Here, tasks are represented on spreadsheets for individual projects. Like most Smartsheet alternatives, you can add basic task information, like due dates and assignees, in clear fields or columns.

However, these aren’t traditional spreadsheets—they also provide the advanced features of a modern task management tool. For instance, you can use checkboxes, dropdown lists, and comments to interact with tasks on Smartsheet.

This is a great task management software for teams working on extensive projects as it includes templates for agile project management, OKR tracking, budgeting, and resource management.

It also supports task automation, real time collaboration, and advanced analytics. Plus, it integrates with services you may already use, like Google Workspace and Microsoft Teams.

Smartsheet best features

• Spreadsheet-based project management tool
• Advanced functionalities for monitoring complex projects
• Supports real-time team communication
• Templates for agile project management
• Integrates with numerous communication, data visualization, and project delivery apps
• Available as an iOS or Android mobile app

Smartsheet limitations

• There may be a steep learning curve for users figuring out advanced features
• It could benefit from adding more template options

Smartsheet pricing

• Free
• Pro: $7/month per user
• Business: $25/month per user
• Enterprise: Contact sales for pricing

*All listed prices refer to the yearly billing model

Smartsheet ratings and reviews

• G2: 4.4/5 (14,000+ reviews)
• Capterra: 4.5/5 (3,000+ reviews)

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Leveraging the Best Task Management Software: Which Tool to Pick

Since all the products on our list are rated well by users, it’s natural to be overwhelmed by the choices. So, what do you really prioritize in a task management platform?

The answer is straightforward—great task management software provides features that help you plan, organize, track, and assign tasks, but you shouldn’t have to pay a fortune for these functions. Don’t settle for a tool that doesn’t include the bare minimum, i.e., reminders, automations, task views, and collaboration features.

Lastly, task management tools are supposed to make your life easier, not vice versa, so ensure your chosen tool is easy to implement and fun to work with! 🥳

If you can’t make a choice, try ClickUp! It’s got all the features you’ll need to streamline task management with minimal effort. Whether you want to set goals, track and assign tasks, manage time, reduce manual labor, or communicate with your team, the possibilities are endless.

Sign up to ClickUp today and enjoy the best toolkit a free task management software has to offer! 💖