Project managers and team leads often struggle to gauge their team’s capacity. To manage resources efficiently and boost productivity, you need to know your team’s workload like the back of your hand.
You need to stay on top of key details—figuring out the time allocated to projects, the availability of team members to work on new projects, and aligning their progress with the estimated timelines.
This is where job tracking software proves useful.
The key purpose of job tracking software is to help employees optimize their time, ensure they don’t miss out on opportunities, and maintain a culture of transparency and growth.
And this directly translates into organizational gains. You keep your clients happy with on-time deliveries, establish trust, and build a solid reputation that brings in more business.
10 Best Job Tracking Software Apps for Project Managers in 2024
Summarize this article for me pleaseWhat Is Job Tracking Software?
Job tracking software offers project managers a glimpse into every aspect of the tasks their team is working on. Designed to help teams plan, organize, and manage their projects more effectively, these tools include features such as task lists and scheduling, project tracking, time tracking, collaboration, and reporting capabilities.
Businesses can use this software to streamline project workflows, monitor deadlines, allocate resources effectively, improve project outcomes, and increase productivity.
Summarize this article for me pleaseWhat Should You Look for in Job Tracking Software?
There are multiple job tracking software options on the market, but it’s important to know how to filter out the one that’s tailor-made for your requirements.Â
Look out for these essential features before buying into a platform:
- Task organization: An ideal job tracking platform should help you break down project deliverables into smaller tasks, assign them to team members, and organize tasks
- Progress tracking: The ability to monitor project progress and milestones and compare them with forecasted data is one of the most essential requirements in a job tracking tool
- Time tracking: The tool should have the capability to log and track time spent on tasks and projects
- Resource management: You must be able to allocate and manage team resources within the tool, from human resources to financial resources
- Collaboration tools: Look for the ability to foster transparent team communication, file sharing, and collaboration
- Customization: The flexibility to customize workflows, fields, and project views to fit your needs can be a significant advantage
- Integration: Integrations with third-party tools and software you use in your daily workflow will simplify and speed up your work
- Reporting and insights: Your job tracking software should be able to analyze project data and performance metrics by using reporting tools
- Scalability: The ability to scale with your team’s growth and handle increasing project complexity is a great add-on
A single job tracking system may not offer all these features. But to avoid bloating your tech stack, pick a platform that ticks off most of these capabilities.
Let’s look at the 10 best options on the market today!
Summarize this article for me pleaseThe 10 Best Job Tracking Software to Use in 2024
We conducted thorough research, asked users for reviews, and tried the tools out ourselves to find the best job-tracking software for you and your team leads. Let’s explore these in detail.
1. ClickUp
ClickUp is a comprehensive project management software that helps you manage projects like a pro, helping you plan, organize, and collaborate on tasks, and track time.
ClickUp’s Project Management platform offers visibility into the details of each project your team works on—effectively acting as a job-tracking platform. This overview enables you to align day-to-day tasks with the company’s long-term goals, estimate the scope of work, and allocate resources.
Juggling between multiple projects? ClickUp’s agile Dashboards and 15+ customizable views, including the Board view, Gantt Chart view, and the List view, make project tracking a breeze.
Break your big projects down into manageable chunks using ClickUp Tasks. Use ClickUp’s task management features to prioritize Tasks, create Subtasks within Tasks, and customize the platform to fit your requirements using 35+ ClickApps.
The task management tool also handles internal communication and keeps stakeholders in the loop with the ability to:
- Add multiple assignees and watchers to a task
- Leave assigned comments on tasks
- Talk to your team and exchange files and notes related to a task in real time using the Chat View
If tracking task progress and updates involves a lot of manual busywork, you can save time by setting up ClickUp Automations and empowering your team to focus on core action items that move the needle.
Here’s an example:
Automation trigger: When a task status changes from “In Progress” to “Completed.”
Automation actions:
- Assign someone: Assign the task to the QA Tester to review the completed work
- Add due date: Set a due date for the QA review, 3 days after the task is marked complete
- Add comment: Automatically post a comment to the task notifying the QA Tester that the task is ready for review
And if you’re looking for insights into time spent on each task versus the time your team planned for it, ClickUp’s Project Time Tracking simplifies the process—for both employers and employees. Team members can work from any device or platform of their choice, track time conveniently, and add notes to time entries to reference the task they are working on.
Already using a time-tracking tool? Integrate your favorite time-tracking apps such as Toggl, Harvest, or Clockify with ClickUp to sync the tracked hours.
ClickUp’s free project management software also comes with ready-to-use templates to further simplify job tracking.
Project scope templates help project managers organize the critical details and components of a new project. Project tracker templates save precious tracking time without sacrificing the integrity of your project.
For example, ClickUp’s Project Tracker template makes it easy to track complex projects. You can group tasks into a designated stage and track them accordingly. Assigned team members can plot their tasks in the project, ensuring the manager and all other team members are on the same page.
ClickUp best features
- Create custom job stages or statuses that reflect your specific workflow. You can also set custom fields to capture additional job-specific details, like priority, client, or budget
- Establish relationships between jobs to see how they’re connected and how completing one might impact another. This helps manage complex projects with multiple jobs
- Set reminders for daily standups or weekly meetings with Recurring Tasks
- Allow employees to record time from any device of their choice using ClickUp’s desktop or mobile app, web version, or free Chrome extension
- Offer team members the flexibility to switch between devices without losing hours with Global Timer
- Glean insights from employee activity and performance with detailed reports on Time Sheets, Time Tracked, Time Reporting, and Time Estimated
ClickUp limitations
- Has a slight learning curve
ClickUp pricing
- Free Forever
- Unlimited: $7/user per month
- Business: $12/user per month
- Enterprise: Contact for pricing
- ClickUp Brain is available on any paid plan for $5 per Workspace member per month
ClickUp ratings and reviews:
- G2: 4.7/5 (9,000+ reviews)
- Capterra: 4.7/5 (4,000+ reviews)
2. Justworks Hours
Justworks Hours is a time-tracking tool designed to make your team more efficient and productive. Suitable for businesses of all sizes, the tool ensures employees get compensated for their work without wasting time on manual time-tracking.Â
The tool minimizes errors in tracking logged hours, helping you stay compliant with labor laws, avoid legal penalties, and maintain transparent workplace practices.
This employee monitoring software is easy to use for both employees and employers. Employees can clock in and out with the web platform, mobile app, or Slack.
Employers can monitor shifts, generate reports, verify location with geofencing, and include contractors in their system when the team grows beyond hourly employees.
Justworks Hours’ best features
- Sync approved logged shifts automatically to your Professional Employer Organization (PEO) or payroll software
- Maintain fair practices with built-in overtime alerts and automated reminders for meals and rest
- Allocate resources, set budgets, and manage your workforce better with detailed reports on timesheets, payroll, and overtime
- Onboard in-office and remote employees easily on the platform
Justworks Hours limitations
- May prove expensive for small businesses
Justworks Hours pricing
- Basic: $59/month per employee (for PEO, including time tracking)
- Plus: $99/month per employee (for PEO including time tracking)
Justworks Hours ratings and reviews
- G2: 4.6/5 (400+ reviews)
- Capterra: 4.6/5 (700+ reviews)
3. Hub Planner
Hub Planner is a resource management, planning, and scheduling platform offering visibility into projects and resources under one roof. Use this tool to assess how your team members utilize their time, which employees are available for new projects, and find employees with specific skill sets instantly.
It also offers project management platform features, allowing you to manage project milestones, set dynamic billing rates, and plan financial spending. Your employees can use the platform to request annual leaves or schedule time off using the resource scheduler or request forms.
The tool is suitable for SMBs as well as enterprises. Managers across industries can use this tool to stay on top of capacity management.
Hub Planner’s best features
- Measure time spent on projects by comparing actual time reported through timesheets with forecasted time
- Get visibility into individual or collective performance with real-time analytics
- Add dashboards to any report and compare the actual numbers to the scheduled time for spending, utilization, and worked hours
- Plan non-project related work such as vacation or meetings
Hub Planner limitations
- The analytics reveal limited insights
- Lack of customization options
Hub Planner pricing
- Plug & Play: $7/user per month (billed annually)
- Premium: $18/user per month (billed annually)
- Business Leader: $54/user per month (billed annually)
Hub Planner ratings and reviews
- G2: Not enough reviews
- Capterra: 4.2/5 (100+ reviews)
4. Smartsheet
Smartsheet is a work management platform for your entire project lifecycle—from project planning, managing resources, and setting budgets to delivering projects.
It’s powerful for complex projects with multiple dependencies. The dashboard lets you generate real-time reports on project progress and performance.
If your team struggles with handling repetitive jobs, you can automate them with recurring or condition-based workflows.
This job tracking software works best for enterprises or SMBs going through a rapid scale-up.
Smartsheet best features
- Visualize progress with Gantt charts, Kanban boards, or Grid view
- Allocate resources effectively with resource views and heatmaps
- Track cost thresholds and overruns to optimize your budget
- Use integrations with Slack, Google Workspace, Jira, and Microsoft Teams to bring all your information onto one platform
Smartsheet limitations
- The mobile interface feels a little cluttered
Smartsheet pricing
- Free
- Pro: $9/user per month
- Business: $32/user per month
- Enterprise: Custom pricing
Smartsheet ratings and reviews
- G2: 4.4/5 (14,000+ reviews)
- Capterra: 4.5/5 (3,000+ reviews)
5. WebWork
WebWork is a project tracking software tool that helps employers and project managers monitor employee activities and manage projects within a unified platform.
The tool captures screenshots randomly to give you visibility into the projects your team members are working on. It’s available as a desktop app, a mobile app, and a Chrome extension, and it also works on the browser. Hence, it allows your workforce to work from any platform and still log time without losing hours.
WebWork also makes job tracking simpler. You can monitor the status of tasks, customize your view, and prioritize work based on their importance or deadlines. Your team can use the chat feature to collaborate and share project-related resources.
WebWork best features
- Manage time efficiently with cross-platform time tracking
- Detect working patterns and improve performance with reports
- Calculate accurate billable hours and generate invoices based on hourly rates
WebWork limitations
- Can’t set custom timezones for different employees
WebWork pricing
- Pro: $4.99/user per month
- Plus: $7.99/user per month
- Premium: $11.99/month per user
WebWork ratings and reviews
- G2: 4.7/5 (20+ reviews)
- Capterra: 4.3/5 (100+ reviews)
6. Runn
Runn is a resource management software with integrated timesheets, project planning, capacity management, and forecasting features.
Runn’s powerful search tool helps you sort through your workforce and find suitable team members for your next project. It gives you a clear overview of everyone’s schedules with heatmaps, ensuring there’s no resource clash.
You can allow your teams to fill timesheets automatically. Track real-time project status and timesheets against forecasted data to better understand the company’s overall performance.Â
The reporting feature offers a glimpse into your business with dynamic charts, tables, and graphs, enabling you to extract valuable insights and identify room for improvement.
Runn best features
- Assign tasks to team members with the drag-and-drop feature
- Filter teammates by roles, skillsets, teams, and tags
- Get a bird’s eye view of your project portfolio, including phases and milestones, and prioritize the most important tasks
- Record billable and non-billable hours with simple timesheets
Runn limitations
- It takes time to set up
- Limited reporting options
Runn pricing
- Free
- Pro: $10/user per month
- Enterprise: Custom pricing
Runn ratings and reviews
- G2: 4.5/5 (Not enough reviews)
- Capterra: 4.8/5 (30+ reviews)
7. Asana
As a work management software, Asana keeps you updated with the latest status of your projects, offers visibility into the team’s workload, and helps establish transparent communication among stakeholders.
The workload feature assesses your team’s busyness and whether they have the bandwidth for new projects. The time tracking feature helps measure the time spent on tasks so you can set budgets accurately, and reporting dashboards transform the collected data into visual insights.Â
Asana caters to teams of all sizes, whether budding small businesses or enterprises.
Asana best features
- Use project templates and add automation to reduce manual work
- Customize project sections and switch between layouts such as Gantt, list, calendar, board, or timeline
- Visualize your team’s capacity and rebalance work with the workload feature
- Automate processes across your tech stack with 270+ integrations
Asana limitations
- May prove expensive for small businesses
Asana pricing
- Personal: Free
- Starter: $13.49/user per month
- Advanced: 30.49/user per month
- Enterprise: Custom pricing
- Enterprise+: Custom pricing
Asana ratings and reviews
- G2: 4.3/5 (9,000+ reviews)
- Capterra: 4.5/5 (12,000+ reviews)
8. Monday
From project planning and task management to resource allocation, Monday allows you to look at your projects like an open book. The visual interface is engaging, and it caters well to creative teams.
If you want to know how much time your team spends on specific tasks, you can add the Time Tracking column to your workflow. Start or pause the tasks conveniently using the play button. However, this feature is available only for Pro and Enterprise plans.
A collaborative platform at the core, Monday keeps you up-to-date with project progress and allows all stakeholders to stay in the loop with projects, communicate, and maintain a transparent work environment.Â
Monday best features
- Set your goals and objectives, define projects and processes to accomplish your objectives, and create tasks to align your projects and processes with your goals
- Plan, schedule, and allocate resources to balance the workload of your employees
- Organize your workflow by prioritizing tasks, assigning ownerships, and setting deadlines
- Visualize progress using real-time dashboards
Monday limitations
- Some users complain about delayed notifications
- Limited-time tracking features
Monday pricing
- Free
- Basic: $12/user per month
- Standard: $14/user per month
- Pro: $24/user per month
- Enterprise: Custom pricing
Monday ratings and reviews
- G2: 4.7/5 (10,000+ reviews)
- Capterra: 4.6/5 (4,000+ reviews)
9. Teamwork
As a work management platform, Teamwork empowers you to organize team resources, estimate timelines, and track logged hours accurately.
You can optimize capacity planning by anticipating resource needs, tracking project pipelines, and knowing when you need more support staff. With a complete overview of everyone’s workload, you can decide to reassign tasks or edit project details to ensure on-time project delivery.Â
This platform, primarily designed for agencies, IT firms, and consulting services, can be adapted for different types of businesses, big or small.Â
Teamwork best features
- Send automated alerts to remind employees to log their time
- Use time tracking to log hours, manage budgets, and generate error-free invoices on time
- Get a centralized view of estimated, allocated, logged, and available hours
- Look into your team’s workflow and handle short-term and long-term resource planning effectively
Teamwork limitations
- Exporting reports can be a hassle
Teamwork pricing
- Free
- Delivery: $13.99/user per month
- Grow: $25.99/user per month
- Scale: Custom pricing
Teamwork ratings and reviews
- G2: 4.4/5 (1,000+ reviews)
- Capterra: 4.5/5 (800+ reviews)
10. Hubstaff
Hubstaff is a project tracking software with capabilities for time tracking, workforce management, and activity analytics.
It allows your team to save time with automated time tracking and payroll. The tool integrates with PayPal, Payoneer, Wise, and other payment methods, enabling automated payment release based on billable hours.
You can also create customizable reports with the data derived from time tracking, activity monitoring, and team collaboration and use those insights to make critical business decisions.
Hubstaff’s best features:
- Track employee hours for remote, hybrid, and in-office workforce and ensure accurate billing and invoicing
- Enable employees to log hours from any operating system or device of their choice
- Manage shifts, availability, and PTO requests and avoid scheduling conflicts with the employee scheduling feature
- Generate reports with HubStaff Insights and identify data trends and patterns
Hubstaff limitations:
- It may be difficult to set up different timezones in Hubstaff
Hubstaff pricing
- Free
- Starter: $7/user per month
- Grow: $9/user per month
- Team: $12/user per month
- Enterprise: $25/user per month
Hubstaff ratings and reviews
- G2: 4.3/5 (500+ reviews)
- Capterra: 4.6/5 (1,000+ reviews)
Summarize this article for me pleaseSteer Your Projects Toward Success with Job Tracking Software
Job tracking apps ensure your employees’ hard work doesn’t fall through the cracks, making way for transparent and accurate payments. Your team members get a clear view of what they spend their time on and can use it to take charge of their working hours and stay productive.
These tools help organizations manage resources for projects at hand and future projects in the pipeline. They offer real-time reports so you can decide how much budget to allot to each project and when and where to reshuffle resources.
There’s no job tracking platform as powerful and smooth as ClickUp—whether for project management, time tracking, budget estimation, resource allocation, or all of these tasks combined.
As an all-in-one platform, it keeps your tech stack lean and more efficient while keeping you updated on the status of all your projects.
Get started with ClickUp today, and manage your workforce with confidence!
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