Project portfolio management is essential for any organization looking to operate efficiently and effectively. But it can be challenging to keep track of all the moving pieces when managing multiple projects at once.
ClickUp's project portfolio management template helps you streamline the process by offering an all-in-one solution for:
- Managing resources, tasks, and objectives
- Visualizing progress and performance
- Aligning teams around goals and priorities
With ClickUp's project portfolio management template, you can keep your projects on track while providing easy access to key information for stakeholders. Streamline your project management process today!
Benefits of a Portfolio Management Template
Portfolio management templates can be an invaluable tool for the PMO. Here's why:
- Organize your projects, resources, and tasks in a central, easy-to-follow location
- Better visualize and track progress against goals
- Provide greater flexibility and scalability to adjust to changing needs
- Reduce the risk of missing deadlines or going over budget
Main Elements of a Portfolio Management Template
ClickUp’s Portfolio Management Template is designed to help project portfolio managers keep track of their projects. This Space template includes:
- Custom Statuses: Create tasks with 16 custom statuses such as New, Complete, At Risk, and In Progress to keep track of the progress of each project
- Custom Fields: Categorize and add 6 attributes such as Balance, Expenses, Progress, Estimated Cost, and Team to easily visualize project data
- Custom Views: Open 4 different views in different ClickUp configurations, such as the Portfolio Master List, Project SOPs, and Getting Started Guide so that all the information is easy to access and organized
- Project Management: Improve project portfolio tracking with time tracking, tagging, dependency warning, emails, and more
How to Use a Portfolio Management Template
Project portfolio management is an important part of any PMO's responsibilities, and the Portfolio Management Template in ClickUp can help you keep track of all your projects and their progress. Here are 4 steps to help you get started:
1. Set up your project portfolio
The first step is to create a project portfolio in ClickUp. You can do this by adding all of your projects to the template, along with any related tasks and milestones.
Use Board view in ClickUp to organize your projects into different categories or stages, and use Gantt charts to visualize their timelines.
2. Identify key metrics
Once your project portfolio is set up, you need to determine which key metrics you want to track. You should consider things like project completion time, budget, and customer satisfaction.
Use custom fields in ClickUp to track each metric and generate reports on their progress.
3. Monitor progress
It’s important to regularly monitor the progress of your projects to ensure they are on track to meet their goals. Use the Portfolio Management Template in ClickUp to review project status, identify any risks or issues, and adjust plans as needed.
Create recurring tasks in ClickUp to make sure you're regularly reviewing the progress of your projects.
4. Generate reports
Finally, use the Portfolio Management Template in ClickUp to generate reports on the performance of your projects. This will help you better understand how your projects are performing, and can help you make more informed decisions for future projects.
Create Dashboards in ClickUp to easily view and monitor the progress of all of your projects in one place.
Get Started with ClickUp's Portfolio Management Template
Project portfolio managers can use this Portfolio Management Template to help everyone stay on the same page when it comes to managing multiple projects.
First, hit “Add Template” to sign up for ClickUp and add the template to your Workspace. Make sure you designate which Space or location in your Workspace you’d like this template applied.
Next, invite relevant members or guests to your Workspace to start collaborating.
Now you can take advantage of the full potential of this template to manage your portfolio:
- Use the Portfolio Master List View to keep track of all of your projects and their associated statuses
- The Project SOPs View will help you create and store standard operating procedures for each project
- The Getting Started Guide View will give you a space to store reference guides that can help you get started quickly
- Organize tasks into sixteen different statuses: New, Complete, At Risk, In Progress, to keep track of progress
- Update statuses as you progress through tasks to keep stakeholders informed of progress
- Monitor and analyze tasks to ensure maximum productivity
- Create a list for each project to keep track of tasks and their associated details
Get Started with Our Portfolio Management Template Today
